The FACTS Initiative

Description:

We are seeking a motivated and detail-oriented individual to join our team as an Executive Assistant Intern. This role is designed to provide hands-on experience in non-profit management and administration, supporting the Executive Director and senior leadership team.

Key Responsibilities:

• Assist the Executive Director with daily administrative tasks, including managing calendars, scheduling meetings, and preparing correspondence.
• Organize and maintain digital and physical files, ensuring easy access and confidentiality.
• Prepare and edit reports, presentations, and other documents as needed.
• Coordinate travel arrangements and itineraries for the Executive Director and other staff members.
• Attend and take minutes during executive meetings, ensuring accurate and timely documentation.
• Help with special projects, research, and data analysis to support strategic initiatives.
• Manage communications with stakeholders, including donors, partners, and volunteers.
• Assist in event planning and coordination.

Qualifications:

• Currently enrolled in a college or university program, preferably in business administration, public administration, or a related field.
• Strong organizational and multitasking skills.
• Excellent written and verbal communication abilities.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• High level of discretion and confidentiality.
• Ability to work independently and as part of a team.
• Passion for mental health advocacy and community service.
• Prior experience in an administrative role is a plus, but not required.

Time Commitment:

• Flexible hours with a minimum commitment of 15 hours/week.
• Monday-Friday
• Internship duration: minimum 6 months.

Benefits:

• Gain valuable experience in non-profit management and administration.
• Opportunity to work closely with senior leadership and contribute to strategic initiatives.
• Develop professional skills and enhance your resume.
• Network with professionals in the non-profit and public health sectors.
• Receive mentorship and guidance from experienced leaders.
• Potential for academic credit, depending on your institution’s requirements.